All errors must be corrected before uploading the test file for the file to be successful. If there are fatal errors contained in the file, the errors will be displayed within the Web application. Upon submission, the transmitter will be notified within the Web application if the file is successful. Transmitters will no longer need to wait up to 30 days to be notified of the success or failure of a test file. Transmitters will submit a test upload file using the Web application and receive immediate results on the success or failure of the file. Test submissions should be submitted in the same format that will be used to submit actual return information. Submission of test mediaĮmployers, payers, and/or agents preparing reports for employers/ payers, and filers electing to file via the upload, are required to submit a test file using the format specified in this publication. Penaltiesįailing to electronically file your quarterly wage reporting and withholding tax information may subject the employer/payer to penalties and delays in processing. Record retentionĮmployers/payers must retain a copy of the uploaded files, or be able to reconstruct the data, for at least four years after the due date of the report. Note: The amounts you report are only the amounts paid or withheld within the quarter you are reporting.įor tax years 2018 and prior, employers/payers must report total UI Remuneration paid to each employee each calendar quarter. On the fourth quarter return (or the return covering the period in which an employer permanently ceases to pay wages), employers/payers must also report the cumulative total of gross federal wages or distribution subject to withholding and total New York State, New York City and Yonkers tax withheld. Using this option limits the potential for data entry errors, simplifies filing for the employer and streamlines processing.Įffective Januemployers/payers must report total UI remuneration, gross federal wages or distribution subject to withholding, and total New York State, New York City and Yonkers tax withheld each calendar quarter for each employee/payee paid during the quarter you are reporting for. Wage reporting upload is one option available to electronically file your information using the Tax Department’s Online Services. New York State requires employers to electronically file their quarterly wage reporting and withholding tax information. Compatibilityįormats previously submitted and successfully processed can continue to be submitted without change. If you have questions regarding technical specifications, call 51.

While some information on wage reporting and withholding is included in this publication, specific definitions and requirements are in Publication NYS-50, Employer's Guide to Unemployment Insurance, Wage Reporting, and Withholding Tax. Employers/payers must report wage and withholding information using the specifications in this publication. This publication, which supersedes the 3/19 version, describes specifications, formats, and layouts for uploading employee quarterly wage reporting and withholding tax information using the Tax Department's Online Services. The file format in the publication is not changing. After submitting a file an e-mail will be sent for all successful and failed uploaded files.

All errors must be corrected before uploading the file for the file to be accepted. The errors contained in the file will be displayed within the Web application. The new application will no longer process wage upload files that contain errors, including employer or employee data errors, formatting errors, and nonfatal errors. Publication 69: Electronic reporting of quarterly combined wage and withholding tax informationįor calendar quarters beginning on or after January 1, 2021, there will be a new Online Services application for employers, payers and/or agents preparing reports for employers/payers to upload wage reporting bulk files.

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